Reliable sourcing is a controlled process: define the product, identify several suppliers, verify their legal and operational credentials, compare like-for-like quotations, test samples, agree quality checkpoints, protect payment details and plan logistics before placing volume orders.
1. Write a sourcing brief
Include technical specifications, materials, target quantity, packaging, certifications, target price range, destination, lead time and whether you need OEM or private label.
2. Shortlist more than one supplier
Comparing multiple capable suppliers gives you better visibility into realistic pricing, MOQ, lead times and production options.
3. Verify the supplier
Check company registration details, trading history, factory or office information, certifications where relevant and whether the person communicating with you is genuinely connected to the supplier.
4. Compare quotations on the same basis
Standardise currency, MOQ, tooling, sample cost, packing, Incoterms, payment terms and shipping assumptions before comparing total landed cost.
5. Approve samples and quality criteria
Document what constitutes an acceptable sample and how production quality will be checked. For high-value orders, independent inspection can be considered.
6. Secure payment and change controls
Treat sudden bank-account changes as a red flag. Confirm changes using an independently verified contact channel and use contractual and payment protections appropriate to the deal.
7. Plan freight and import compliance
Before production is complete, confirm shipping documents, product approvals, HS-code review, transport mode, warehouse or delivery plan and the party responsible for customs clearance.
Authoritative sources
Requirements can change. QIKZ links to official sources so readers can verify the latest rules for their exact case.